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Home > Scientific expertise > Collaborating Centres > Guidelines for applicants

Guidelines for applicants for OIE Collaborating Centre Status

OIE Collaborating Centres must provide evidence of leadership and of the capability to fulfil the Terms of Reference.

Applications should be submitted 45 days before the date scheduled for the meetings of the relevant Specialist Commission (Biological Standards Commission: 12–15 February 2019; the next deadline is therefore 30 December 2018; Aquatic Animal Health Standards Commission: 7–14 February 2019; the next deadline is therefore 23 December 2019). The 45-day period gives the OIE sufficient time to screen, translate into English when necessary, and process the dossiers for the Commission’s evaluation. Deadlines must be strictly observed to allow a full evaluation of the dossiers by the members of the Commission prior to its meeting. Applications received after the deadline will be examined in the next meeting of the Commission.

Applications shall be submitted in accordance with Article 1 of the Internal Rules and should include the following information:

1. Name and address of applicant institution(s) (telephone and fax numbers, e-mail address, Web site).

2. Name of Director(s) of the institution(s).

3. Name of proposed Head of the Collaborating Centre.

4. The main focus area and specific speciality for which the applicant wishes to be considered.

5. Description of how the proposed Centre’s specific specialty will support the OIE and its Member Countries over the 5-year designation period in line with the OIE Strategic Plan. This description should include specific activities and collaboration with the OIE and other centres of expertise, where relevant

6. Summary of recent activities within the speciality as an international centre of research, scientific expertise, standardisation of techniques and dissemination of knowledge relevant to the proposed Collaborating Centre.

7. Summary of recent activities on the development of methods and procedures that will facilitate harmonisation of international standards and guidelines relevant to the proposed Collaborating Centre.

8. Recent provision of expert consultancy, or scientific and technical training for the OIE or OIE Members other than the one in which the proposed Centre is located.

9. Recent international scientific meetings organised by the proposed Collaborating Centre.

10. List of current activities relevant to the proposed Collaborating Centre carried out in collaboration with other centres, laboratories or organisations.

11. List of recent publications of international significance relevant to the proposed Collaborating Centre.

12. Information on professional experience and relevant expertise of the proposed Head of the Collaborating Centre and the scientists who will work within the proposed Collaborating Centre demonstrating their competence relevant to the proposed Collaborating Centre.

13. Where the proposed Centre involves more than one institution or research group, robust governance arrangements should be documented, to ensure clear lines of communication and accountability. Direct OIE Member involvement in governance arrangements, with appropriate financial support, is recommended.

14. A description or an organisational chart of the proposed Collaborating Centre and the institution(s) hosting it.

15. Relevant legal and budgetary provisions in place that provide assurance on the sustainability and functioning of the centre.

The term for an OIE Collaborating Centre will be 5 years after which the designation will be reviewed by the relevant OIE Specialist Commission

The application will be processed by OIE in accordance with Articles 2, 3 and 4 of the Internal Rules.

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