Technical Assistant for the OIE Training Platform – Capacity Building Department – OIE Lyon, France

Open position


Technical Assistant for the OIE Training Platform
Base salary: between 1900-2400 € net per month (depending on the profile)     
Contract & duration:
OIE Staff – 12 months (renewable) Location: Lyon
Positioning and reporting
Under the authority of the Deputy Director General in charge of Regional Activities and Institutional Affairs and the Head of the Capacity Building Department, and the direct supervision of the Secretary of the OIE Platform for the Training of Veterinary Services.
Job purpose
The Secretariat of the OIE Platform for the Training of Veterinary Services (hereafter called OIE Training Secretariat) is positioned in the Capacity-Building Department (CBD), itself placed into the Directorate General for Regional Activities and Institutional Affairs. It coordinates the work of the OIE Platform for the training of Veterinary Services that contributes to the strengthening of Veterinary Services by developing, deploying and monitoring training activities for OIE Members. The Technical Assistant supports the daily work of the OIE Training Secretariat, in particular the daily management of the OIE Training Portal (Moddle environment), liaising with the rest of the Organisation, the OIE Collaborating Centres of Training and Education, and external parties to guarantee the smooth coordination of activities. The Assistant is also in charge of providing logistical support to the organisation and coordination of meetings and/or training events managed by the OIE Training Secretariat, whether face-to-face or web based.
Missions and activities  

Manage the OIE Training Portal
Upload the e-modules and e-resources on the Portal, in line with the procedures;Enrol participants to OIE e-trainings and assist them during the course fruition (eTutoring and Help Desk), assuring the completion of the learning path;Prepare on line polls, surveys, and customer satisfaction tools, assure their delivery and report the results when needed;Prepare e-certificates/badges and ensure their proper delivery at the end of the e-training, in line with the procedures;Monitor participation to OIE e-training events and statistics (using google analytics and other tools, as needed);Animate fora linked to e-trainings as required;Ensure the proper communication of OIE Training activities and the continuous update of the OIE Training Portal (animation of the home page; filling of the e-calendar; news and alerts, etc);Develop procedures on how to manage the OIE Training Portal (all functionalities included).  

Provide general administrative support to the activities of the OIE Training Secretariat
OIE Training Secretariat, including the contacts database and submissions to OIE webpages as needed;  

Assist in the logistical management of events
Follow-up and update the schedule of face-to-face and web-based events (trainings; meetings);  Liaise with the relevant parties including staff at Headquarters and in the regions, trainees, trainers, experts etc.;Coordinate the logistic organisation of face-to-face or web-based training events and meetings, in close collaboration with the OIE Events Coordination Unit ;Manage catering service providers from ordering to delivery and invoicing;  

Provide support to the preparation of technical documents
Translate Training tools and material from/to the three OIE languages;Proofread, edit and formatting of working documents, letters and reports,bpresentations, background papers, etc;Format, prepare and circulate meeting or mission reports;Oversee and/or participate to the translation of letters, reports and other relevant documents and ensure quality control of external translations.
Qualifications and Experience  
Required qualifications Undergraduate degree OR degree in administrative support, humanities or in any other relevant fieldAt least 2 years of professional experience of assistance in training environments with international exposure  

Technical skills: Experience with web content management (standard CMS such as WordPress) and learning content management systems (e.g. Moodle)Strong computer skills in a Microsoft environment, including Word, Excel, Access, PowerPoint and Outlook, as well as a good knowledge of Adobe AcrobatStrong command of web-based videoconference and webinar platforms (e.g. Zoom, Cisco Webex, Teams, etc.)Excellent proofreading and editing skillsExcellent command of English, both written and spokenExcellent command of the other OIE official languages (French and Spanish)     Behavioural skills: Excellent communication skillsAccuracy and attention to detailsWillingness and ability to work in a multi-cultural environment with sensitivity and respect for diversityProven effective organisational skills and ability to handle work in an efficient and timely manner, defining priorities and meeting deadlinesCapacity to work autonomously and to take ownership of tasks  
Working conditions  
The post is a full-time position based at the OIE Training Secretariat in Marcy l’Etoile (near Lyon/France). It requires long hours in a seated position at a computer.  
General information    
The OIE places high value on a multicultural and positive work environment. The OIE is an equal opportunity employer and welcomes applications of all qualified candidates, irrespective of their ethnic origin, gender, opinions or beliefs. OIE staff members are international civil servants under the authority of the Director General. They may be assigned to any activity or department of the Organisation.   The selected candidate is expected to take up the position as soon as possible. If you are interested in the position, please complete your application online by 3rd February 2022 at the latest by clicking on the link below.    APPLY HERE